Registering as a student

Registration is the process by which you formally agree to the University's terms and conditions of study and is a requirement for all students. Enrolment enables you to attend your classes, access campus facilities and obtain your University ID card.

Step 1 - Access your IT credentials

Before you arrive at Loughborough University London, you will need to access your IT credentials (email, username and password). This information is provided to you when you set up an IT account. You should be able to access your IT credentials approximately six weeks prior to the start date of your programme, and will receive an email with instructions on how to access this information once it becomes available.

Why do I need to set up an IT account?

As a new student, you are issued with a Loughborough University username, email address and password. These details will allow you to access all IT Services at Loughborough University London, including the student portal, Learn, the University's computer, library and printing services and much more. By accessing these services, you are agreeing to adhere to the University's Acceptable Use Policy.

Protecting your login details

IT security

You are responsible for any actions taken using your login details, so it is important to keep your username and password secure. For security reasons we do not recommend writing your password down. If you choose to do so, please do not indicate that the details relate to any University systems. We recommend that you change your password on a regular basis, using the Self Service Reset Password Management at any time.

Who do I contact if I have a problem?

If you are having problems retrieving your IT credentials using the link above, or you need advice on where to find your application ID, please contact IT Services on +44 (0)1509 222333.

Step 2 - Complete online registration

Online registration is a simple way of providing the University with the information needed to register you on our system and produce your student ID card. Some of the information we require will have been provided to us via your application, however we need you to check these details a second time to ensure that the information is correct and up to date.

What do I need to complete online registration?

In order to complete online registration, you will need the following items:

  • Your IT account details (username, password and email address)
  • An appropriate photograph of yourself (see below)

Choosing an appropriate photograph

Before you register online, it is important that you select an appropriate photograph for your student ID card. This photograph will also be entered onto your student record and may be used to confirm your identity when using the services provided by the University.

The uploaded image must:

  • Be a recent photo of you alone
  • Be upright (i.e. vertical, portrait)
  • Show your full face with eyes open
  • Be without any hats or headwear (unless for religious or medical reasons)
  • Have no other people or objects in the photo
  • Have a plain light background
  • Be in colour, clear and in sharp focus
  • Have a file format of JPEG (.jpg extension)
  • Be less than 1MB (megabyte) in size
  • Be approximately 300 pixels wide and 400 pixels high, which is 4cm x 5cm (at a resolution of 200 pixels per inch)

If you are experiencing difficulties cropping and uploading your image, please email us.

Accepting the University's Terms and Conditions of Study

During the online registration process, you will be asked to agree to the University's Terms and Conditions of Study. The University's Terms and Conditions of Study form the contract between you and the University. To view and download a full list of the University's Terms and Conditions, please click here.

Step 3 - In-person registration

In-person registration will take place at the London campus between 21-25 September 2020. You must register online and in person in order to complete the enrolment process.

What should I bring with me to in-person registration?

Before you are permitted onto your programme with Loughborough University London, you will be asked provide at least one of the following items in order to collect your ID card:

  • Your Passport
  • Current UK Visa/Biometric Residence Permit (must still be valid)
  • Refugee Status Letter/Travel Document
  • UK/Channel Islands/Isle of Man/Republic of Ireland Birth Certificate and evidence of National Insurance number (NI card/letter from government body/employer)
  • UK/Channel Islands/Isle of Man/Republic of Ireland Adoption Certificate and evidence of National Insurance number (NI card/letter from government body/employer)

Failure to present the correct documents could result in you being unable to register onto your chosen programme.

Collecting your University ID card

Your University ID card provides access to the campus and is recognised proof of your student status. The card will remain valid for the duration of your programme, so please look after it. You will be able to collect your ID card once you have completed all stages of the registration process, both online and in-person.

You will also need to provide at least one of the following items in order to collect your ID card:
  • Your Passport
  • Current UK Visa/Biometric Residence Permit (must still be valid)
  • Refugee Status Letter/Travel Document
  • UK/Channel Islands/Isle of Man/Republic of Ireland Birth Certificate and evidence of National Insurance number (NI card/letter from government body/employer)
  • UK/Channel Islands/Isle of Man/Republic of Ireland Adoption Certificate and evidence of National Insurance number (NI card/letter from government body/employer)

New UK / EU / EEA / Swiss / Islands Students (Taught Students)

New UK / EU / EEA / Swiss / Islands Students (master's students)

You will be required to show one of the following documents/combinations of documents when you collect your ID card:

  • UK / EEA / Swiss Passport
  • National Identity Card (where applicable)
  • Current UK Visa / Biometric Residence Permit
  • UK Visa / Biometric Residence Permit (must still be valid)
  • Refugee Status Letter / Travel Document
  • UK / Channel Islands / Isle of Man / Republic of Ireland Birth Certificate and evidence of National Insurance number (NI card / letter from government body / employer)
  • UK / Channel Islands / Isle of Man / Republic of Ireland Adoption Certificate and evidence of National Insurance number (NI card / letter from government body / employer)

New International / Non-UK / Non-EU students

All new non-UK / EU students will be required to have their passport and Visa / Biometric Residence Permit scanned by the University. ID cards can be collected alongside visa scanning. Tier 4 students can contact us for further information. Failure to provide the appropriate documents or evidence that your visa application has been submitted to UKVI will delay your enrolment at the University and could result in your Tier 4 sponsorship being withdrawn.

Registering at Loughborough's East Midlands Campus?

If you are joining a programme at Loughborough University's East Midlands campus, you can access specific advice and guidance on your registration process by visiting the Welcome to Loughborough website.